Job Opportunities | Oak Hill School


Accounting Manager

The Accounting Manager is part of a collaborative team within the Business Office and will be responsible for overseeing and performing essential accounting functions of the school, while increasing department accuracy and efficiency.

The Accounting Manager reports to the Director of Finance (DOF) and assists the DOF with overseeing the recording, tracking, and reporting of financial information, as well as developing and implementing department controls and procedures, and ensuring that the Business Office operates efficiently and without sacrificing accuracy.  This includes managing student accounts, accounts payables, and assisting with the overall financial management of the school.

The Accounting Manager position is full-time, Monday-Friday, and requires occasional evening and weekend participation in school events and functions, both in-person and virtual.


Primary Responsibilities

  • Manage the month-end and year-end closing processes
  • Review and approve journal entries and account reconciliations
  • Process and review invoices on a weekly basis or as needed
  • Prepare and mail live check payments to vendors, prepare and transmit ACH payments to vendors, or make payments to vendors using the school credit card
  • Ensure all payments are recorded accurately and all credit card transactions have supporting documentation
  • Interface with DOF for tasks including depositing checks, coding expenses, approving invoices and expense reimbursements
  • Cooperate with auditors and provide information as requested
  • Ensure compliance with accounting principles and regulations, including GAAP
  • Ensure all documentation is maintained in accordance with the school’s document retention policy
  • Ensure all vendors have complete paperwork filed with the school, including W-9 forms and Certificates of Insurance
  • Annually prepare 1099s for all vendors that require them

Data Management

  • Analyze financial data and provide management with regular reports and analysis

Team Collaboration

  • Participate fully in the life of the school community, including support for the essential work of the faculty and staff, admissions, business office, and advancement
  • Demonstrate flexibility, adapting to change and remaining open-minded to new ideas
  • Contribute positively to employee morale, while maintaining a positive, pleasant demeanor to all constituencies
  • Maintain confidentiality of all information, records, and conversations
  • Perform other duties as assigned by the Head of School and DOF
  • Adhere to the guidelines in the Employee Handbook, including punctuality, courtesy, and professional conduct

Skills & Characteristics:

  • Enthusiasm for education and supporting the values outlined by the mission of Oak Hill School
  • Interest in the work of an independent school business office and a natural inclination to learn and grow in the role
  • Strong team player and community member with an ability to engage others
  • Commitment to high quality work, productivity and a keen attention to detail and accuracy
  • Ability to work independently, driving projects forward
  • Ability to think ahead, organize and prioritize workload in a timely manner, and handle multiple deadlines
  • Strong problem-solving and collaboration skills
  • Ability to communicate with all constituencies, inside and outside of the school, in formal and informal settings
  • Ability to represent Oak Hill School in a professional, relational and ethical manner while maintaining appropriate confidentiality
  • Availability to work some nights and weekends

Required Qualifications

  • Bachelor’s Degree in accounting or related field
  • A minimum of 3-5 years successful accounting experience
  • Technologically proficient

Desired Qualifications

  • CPA designation is desired, but not required
  • Proficiency with Microsoft Office, Google Workspace, Adobe and related programs
  • Familiarity with Veracross or Blackbaud database management platform
  • Skilled at learning new systems and technologies

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