New Family Information

New Family Information

Welcome New Families

We are excited to welcome your family to Oak Hill School! Below you will find some helpful information and links to resources to begin answering any questions about being a part of the OHS community. Please feel free to contact Admissions Director Sarah Nickoloff if you need more information. We are happy to help!

Be Sure to Check Back OFTEN for Updates!
Arrival and Dismissal

We know the arrival and dismissal processes can be a bit confusing. A brief description is below, as well as detailed maps for specific lane instructions. We will also go over the procedures and you will have a chance to ask questions at upcoming new parent meetings.

Arrival Procedures:

Students going to Before School Care may be dropped off at the doors by the gym on North Porch (the entrance of the school near the dining hall). Before care opens at 7:10 a.m., and students will be supervised in the gym until classrooms open at 7:40 a.m.

PreK students may be dropped off in the circular drive at South Porch (the main entrance to the school by the flagpole), from 7:40 a.m. - 8 a.m. Teachers will be present to assist.

All other students may be dropped off at West Porch (the entrance on the side of the school behind the library) or North Porch, from 7:40 a.m. - 8 a.m.


Dismissal Procedures:

PreK students are dismissed at 2:30 p.m. at South Porch. Teachers will walk with students to their cars, where you will be handed an iPad to sign out your child.

Kindergarten students are dismissed at 2:45 p.m. at North Porch, where two lines will form around the drive.

All other students are dismissed at 3 p.m. at both North and South Porches.


*Please review the Arrival and Dismissal maps for specific instructions about lane procedures found HERE.


Students may begin participating in Oak Hill School athletics as early as Kindergarten by joining the cross country team or Dribble Cubs. Cross country competes in the fall and Dribble Cubs takes place in the winter season. Other OHS sports teams include football, volleyball, soccer, cheerleading, basketball, track and field, and lacrosse, which are open to Upper School students.

Sign-ups for cross country and other fall sports participation for the new school year will take place in the late spring and summer months and is coordinated by OHS athletic director Patrice Elder. You will receive information about how to register in the school’s summer communication.

If you have specific questions about athletics participation, please reach out to Patrice Elder, OHS athletic director,

Bus Transportation

If you signed up for bus transportation:

Route Assignment

You will be notified by email of your route assignment/bus line (Oak, Acorn or Logger Line) this summer.

Bus Pass

All students who are signed up for bus transportation will be issued a bus pass to be attached to your child’s school bag. The bus pass will be scanned every time your child boards and then exits the bus on morning and afternoon routes. You will be able to track, via an app, your child’s en route progress each day.

Bus Orientation Meeting

A bus orientation meeting will be held for new bus riders and families prior to the start of school in August.


Please click HERE for the 2022-23 Major School Dates Calendar, which includes dates for the first and last days of school, early dismissal days and school breaks.

A monthly grade-level calendar with key dates for programs, events, field trips and more will be available prior to the start of each school year.

Class Placement

Class placement information, or finding out who will be your child’s teacher or advisor, will be available the first of August. You will receive an email directing you to login to the Parent Portal, where class information and other back-to-school resources will be posted.

Contact Information

Wondering who to contact with specific questions? Email is generally the best way to reach any member of our faculty and staff. You can find an online staff directory with email addresses in the About Oak Hill section of our website. 

Here is a quick guide of who to contact in specific departments or divisions:

Admissions, Sarah Nickoloff
Advancement, Todd Counter 
Athletics, Patrice Elder 
Auxiliary Services, Adele Holloway
Business Office, Tonya Richardson 
Clinic, Krista Hockaday 
Communications, Krinda Hie
Director of Studies, Martha Newson
Dining Hall, Eric Sizka 
Diversity and Inclusion, Kimberly Danson 
Explorations, Kristen Mills
Head of School, Hart Roper 
Learning Services, Maureen Milam 
Lower School, Brenda Boon 
Registrar, Missy Goodman 
School Office, Rosemary VerHulst
Technology, Ben Owen 
Upper School, Cheryl Horner 

Dress Code

OHS requires students to wear a standard uniform for regular academic school days. For certain special occasions, events, programs, etc., students are required to wear a dress uniform. All uniform items must be purchased from Educational Outfitters:

Max and Alice Uniforms of Nashville
3205 Powell Avenue, Suite B
Nashville, TN 37204
School Code = TN01325

For a complete details about dress code guidelines, please refer to the Dress Code Guidelines in your New Family Information packet or the Uniform Dress Code section of the student handbook.

Explorations (OHS After-School Care)

Explorations, OHS’s after-school program, is open to all students in PreK - 6th grade, and serves as a natural extentsion of the school day. Students who attend Explorations will have the opportunity to complete homework, participate in structured activities and enjoy much needed downtime at the end of the academic school day.

Pricing is structured to accommodate whether you require after-school care on a regular basis or drop-in care periodically. Explorations maintains extended hours, offering half-day care on many early dismissal school days. Reservations are required to attend Explorations on these days. A link to register will be included in the school’s weekly communication.

More information about Explorations will be emailed in the summer, prior to the start of school.

Parent Portal

Upon enrollment, each parent will be provided a username and password to access the “future parent portal.” The portal provides links to various parent and student resources. When we roll over to the new school year later this summer, usually around July 1st, you will gain access to the full parent portal which allows access to your student’s schedule, grades, directory and more.

The web address for the Parent Portal is:

Parent Volunteer Opportunities

Volunteer opportunities are organized using Sign Up Genius. At the beginning of the school year, you will receive a set of Sign Up Genius forms with volunteer opportunities that are specific to your child’s class and grade—everything from class parties and field trips to school-wide special events and programs. Sign up for as much or as little as you like … we look forward to your participation in our vibrant school community!

For questions about the PA or to learn more about how you can get involved, please contact the Advancement Office by emailing Kate Sullivan at

School Hours

PreK: 8 a.m. - 2:30 p.m.
Grades K-6: 8 a.m. - 3 p.m.
Before School Care: 7:10 a.m. - 7:40 a.m.*
Explorations: 2:30 p.m. - 6 p.m.

Administrative offices are open 7:30 a.m. - 4 p.m. throughout the academic school year and 9 a.m. - 3 p.m., during the summer.

*Parents may drop off children as early as 7:10 a.m., where they will be supervised in the gymnasium until 7:40 a.m., at no extra charge. The ONLY entrance to the school prior to 7:40 a.m. is the Gymnasium doors at North Porch.